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Proposal Coordinator

Proposal Coordinator

Fairfax, VA

Must be U.S. Citizen ​
 

Overview:
The Proposal Coordinator establishes consistency and provide administrative support during the proposal development process while working closely with management.  
 

Responsibilities:
The Proposal Coordinator's responsibilities include, but are not limited to, the following:
 

  • Develop proposal templates and ensure proposal components follow client's branding and proposal format guidelines. 
  • Maintain boilerplate folders and documents, including the ability to differentiate between boilerplate and customized language. 
  • Coordination of delivery with FedEx and carrier pickups, labels, and shipment tracking.
  • Assist or lead  compliance checklists, outlines, cross-references matrices, dictionaries, and schedules; provides support for storyboards;  meeting the requirements, schedule, compliance, and quality
  • Assist proposal team in preparation of meaningful text and graphics.
  • Identify and help resolve major writing and production problems.
  • Maintain proposal database tracking proposal volume, win/loss rates, and competitive information for use by management. Organize, create, and facilitate briefings and templates for all meetings associated with proposal and capture activities.
  • Perform research and data mining for reuse material applicable to current proposal submission.
  • Provide administrative, coordination, and communications support to the proposal team to ensure smooth conduct of the proposal effort.
  • Work with proposal professionals and specialists – writers, editors, publisher, and graphics artists – to ensure seamless integration within the overall proposal effort.
  • Create and administer proposal-specific SharePoint websites and shared drives and maintain a library of Business Development documentation on AAST.
  • Participate in proposal process best practices development to be implemented company-wide.
  • Responsible for full management of  CRM, updating, modifying, identifying opportunities, tracking, creating reports as it associates to the client.
  • Write, edit, proof, as needed.

Qualifications:

  • BS Degree with 3-5 years of experience as proposal coordinator.
  • Ability to read, understand and extract critical and strategic information from government RFI’s and RFP’s; strategically develop proposal action plan(s) from the RFI and/or RFP and disseminate to all involved staff; effectively communicate the RFI and RFP’s core ingredients to client staff; coordinate multiple proposal responses simultaneously; function as part of the team
  • Desktop publishing skills preferred
  • Able to lead meetings and provide presentations to internal staff, customers and partners
  • Advance knowledge of Microsoft Office and SharePoint, GoToMeeting, CRM
  • Shipley Certification highly desired or other formal proposal training
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