Senior Administrative Analysis Support

• Provide administrative support for the Director for Intelligence, Counterintelligence, Law Enforcement & Security (DDI (CL&S))
• Maintain the DDI, CL&S daily calendar and ensure operations are accomplished in a timely, professional manner
• Arrange for meetings, conferences, and video-teleconferencing, to include taking minutes and maintaining invitations attendee contact rosters
• Provide correspondence staffing support daily on approximately 10-15 items per day working with more than 40 Directorate action officers and other staff for all required correspondence actions, (e.g., formal letters, memoranda, read-ahead briefing/meeting packages, activity reports, senior leadership reports, senior leadership reports, and travel/training/personnel documents)
• Perform technical writing/editing, editorial consultation, proofreading, or overall documentation review on approximately 10-15 items per day. Ensure documents are prepared in the appropriate DoD format and are free from grammatical errors. Track all Directorate suspenses to ensure timeliness.
• Maintain and update approximately 20 overarching CL&S Directorate informational binders addressing staff, priorities, quarterly requirements, and other documentation required by the DDI (CL&S)
• Support the Director by providing requested data on Directorate activities
• Accept, disseminate, and track tasks for future meetings and provide the Directorate and Division leadership with updated DDI (CL&S) guidance and requirements
• Act as the primary administrative interface with the staff of the DDI (CL&S) and as such, receive all tasks for the Directorate and submit them to the appropriate Division or the Director
• Prepare and/or oversee travel arrangements. Assist in the preparation or refinement of itineraries, oversee the preparation of travel orders, secure reservations and tickets, and verify that passports and visas are in order. Upon completion of travel, prepare voucher, assist in developing necessary trip reports, and brief on items of special interest and actions taken during customer absence from the office
• Provide administrative support for government staff personnel in a sensitive compartmented information facility (SCIF), answer phones, maintain office files and the office filing system, and track action items in the suspense portal
• Utilize proper security procedures to protect classified information
• Provide Records Management Support to directorate to help ensure electronic and hard copy records are properly maintained. Ensure office records are marked, filed, and retained in accordance with the OSD federal records disposition schedule approved by the National Archives and Records Administration

• Active TS/SCI

• High School diploma or equivalent
• 5+ years of administrative experience to include:

• Experience supporting front office senior leadership
• Experience maintaining an executive calendar, answering phones, preparing briefings, and setting and tracking suspenses
• Managing, supervising, and conducting administrative functions involving multiple programs including analysis and evaluation on projects and mission objectives
• Drafting and editing correspondence, briefing slides, and memorandums
• Performing action officer responsibilities which includes tracking suspenses, staffing packages, resolving issues and/or coordinating actions with both internal and external customers

• Demonstrated knowledge of OUSD (I&S) goals and objectives
• Excellent oral and written communication skills

• Demonstrated understanding of how an executive front office operates

Hamdan Resources, LLC is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer (EEO/AA), making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. U.S. Citizenship and/or authorization to work within the U.S.is required for most positions.